Comparative Pathobiology
Comparative Pathobiology Graduate Manual
SECTION
I. The Comparative Pathobiology (CPB) graduate program is operated under authority granted by the Graduate School. Regulations of the Graduate School are detailed in the Purdue publication "Purdue University Graduate School Policies and Procedures Manual for Administering Graduate Student Programs." This manual is located online at http://www.gradschool.purdue.edu/faculty/publications.cfm. "The Graduate School Bulletin" also provides useful information and is located at the same online address. University policies governing academic regulations and procedures, student conduct, and other aspects of the graduate program can be found online at http://www.purdue.edu/univregs/index.html. Cheating, plagiarism, or any other form of dishonesty may subject the student to disciplinary action, as detailed on this website. Serious misconduct may result in dismissal from the CPB graduate program and the University. It is the responsibility of each student to be aware of and comply with these and other University policies. The CPB Procedures Manual offers a summary of important general information relative to the management of student programs and specific information regarding programs which are unique to CPB. 1. Admission to the Graduate Program in CPB To be admitted to the program a prospective graduate student's application must be approved by the CPB Graduate Studies Committee, the CPB department head who also serves as the head of the CPB graduate program, and the Graduate School. The CPB Graduate Studies Committee is composed of faculty members from each of CPB's three sections, a CPB graduate student representative, and a chairperson (see Section VII for the responsibilities of the CPB Graduate Committee). A GRE score of 1600 (combined score of verbal, quantitative, and analytical writing sections) is required for unconditional admission to Comparative Pathobiology graduate programs. A GRE score of 1400 to 1599 is required for conditional acceptance to Comparative Pathobiology graduate programs. (For further information regarding conditional admission, please click here.) Any faculty interested in nominating a student for a fellowship should be aware that the student's GRE scores are required to apply for the fellowship. The Graduate School's Policy and Procedures Manual states that international non-native speakers of English must achieve a TOEFL score of 550 or higher on the paper-based test, 213 or higher on the computer-based test, or 77 or higher on the Internet-based test, to be considered for admission to a degree program. In addition, applicants who take the TOEFL iBT must achieve the following minimum test scores, in addition to the overall required score: reading, 19; listening, 14; speaking, 18, and writing, 18. Since satisfactory scientific writing skills are considered to be essential, the Comparative Pathobiology Department has set a higher standard for minimal English proficiency for all non-native English speaking students for unconditional admission to CPB. This standard stipulates a TOEFL score of 575 plus a TWE score of 4. The computer-based TOEFL standard score for the department is 232. The major professor and graduate advisory committee will assist all students in development of good scientific writing skills over the course of the entire graduate training program. As an alternative to the TOEFL, the Graduate School accepts IELTS (Academic Module) scores of 6.5 or higher. (Non-native speakers of English who are U.S. citizens or who hold permanent visas are not required to submit TOEFL/IELTS scores.) The scores must be documented by an official report from Educational Testing Service or IELTS and must be no more than 2 years old at the time the application credentials are reviewed in the Graduate School. The Graduate School will routinely waive the TOEFL/IELTS for applicants who have received a baccalaureate degree or graduate or professional degree, within the last 2 years, from a school where English is the primary language of instruction in a country where English is the native language. Official English-speaking countries, in addition to the U.S., include: Anguilla, Antigua and Barbuda, Australia, Bahamas, Bahrain, Bangladesh, Barbados, Belize, Bermuda, Botswana, British Virgin Islands, Canada, Cayman Islands, Dominica, Fiji, The Gambia, Ghana, Gibraltar, Grenada, Guam, Guyana, Jamaica, Kenya, Lesotho, Liberia, Malawi, Malta, Montserrat, Namibia, New Zealand, Nigeria, Northern Mariana Island, Pakistan, Papua New Guinea, Philippines, Republic of Ireland, Seychelles, Sierra Leone, Singapore, St. Kitts and Nevis, St. Lucia, St. Vincent and Grenadines, Swaziland, Tanzania, Trinidad and Tobago, Tonga, Turks and Caicos Islands, Uganda, United Kingdom, Zambia, and Zimbabwe. Certain conditions may be imposed on a student in the admission process, such as demonstration of proficiency in English composition, minimum hours of registration in courses within the department or elsewhere on campus, or a minimum grade point average to be achieved in the first or subsequent semesters. If there are such stipulations, they will be indicated on the application approved by the Graduate School. It is important that any stipulation be met in the time period indicated. Graduate students may be admitted initially into the MS or PhD program, depending on qualifications and/or the nature of the program. If early progress in the MS program meets certain standards described in Section II, Item 16, the MS degree may be bypassed. Students who already possess an MS (or equivalent) degree from another institution or another department of Purdue University may be admitted directly into a PhD program. The requirements for continuation of study toward the PhD degree for students receiving the MS degree in CPB are described in Section II, Item 18. 2. The DVM/PhD Combined Degree Program A combined degree program is offered by the Purdue University SVM and the Graduate School. This program is designed to provide research training to highly qualified and strongly motivated students to pursue academic and research careers in the biomedical sciences. These students typically are able to meet the requirements of both the PhD degree and the DVM degree in six to seven years. Applicants must be admitted to the Graduate School following acceptance into the SVM. To be eligible for Graduate School, the veterinary student must hold a baccalaureate degree, or equivalent credits, and possess an outstanding undergraduate record. Application to the Graduate School must be made through one of the academic departments of the SVM. Subsequent course registration is the responsibility of the student, his/her major professor, and the academic department. Students in the combined degree program have a wide choice of research training opportunities. Areas of expertise in the department include infectious diseases, cancer biology, and epidemiology (also see Graduate School Bulletin for descriptions of all graduate programs). They may also elect one of the numerous disciplines and interdisciplinary areas in which Purdue has expertise. Examples of such interdisciplinary areas include biomedical engineering, nanomedicine and nanotechnology, and neurosciences. A research training program is tailored to the background and career goals of the student. Veterinary students typically enter the PhD program during the summer after the first or second year of veterinary school. They select a major professor and an advisory committee. The student and his/her advisory committee prepare a plan of study early in the program. The student takes courses and/or research credits during the summer sessions. Students in the combined degree program will generally enroll in the DVM non-practice track for their fourth year of study. More than half of the course work of the non-practice track in Year 4 may be applied toward the graduate degree. The student typically completes the research program following receipt of the DVM degree. Students with prior graduate research training are encouraged to apply to the combined degree program. The following steps should be taken to enter the combined degree program :
Graduate School before the combined degree program is started. B. Initiate a plan of study and preliminary plan
of research soon after research has C. Report annually on progress in the program
and any problem encountered at the D. Institute any additional procedures or changes to insure
the successful completion of an The development of English proficiency and scientific writing skills is a crucial part of a student's graduate program. These skills may best be acquired by mentored practice using realistic applications in the student's research area. Aiding the student in the development of satisfactory scientific writing skills will be the responsibility of the major professor(s). Suitable writing experiences will be designed and evaluated by the major professor(s) with the assistance, as appropriate, of the student's advisory committee. These exercises may take the form of case reports, abstracts, preliminary thesis research proposals, thesis drafts, or other document forms selected and critiqued by the major professor(s). Practice on writing skills should start when the student begins graduate study and continue throughout the program, including the writing of the MS or PhD thesis and any research manuscripts. Any international student registered as a teaching assistant must be certified by the Oral English Proficiency Program (OEPP) in order to have teaching contact with Purdue students. The CPB Graduate Program Coordinator works with the students to register for the Oral English Proficiency Test (OEPT). If a student does not pass the OEPT, s/he must register for and successfully complete ENGL 62000 in order to serve as a T.A. in the department. The CPB Graduate Program Coordinator works with the OEPP office to register the student for ENGL 62000. 4. Enrollment for Classes Students must preregister for classes in order to receive a fee invoice and pay their fees. Registration forms (Form 23) are provided by the CPB Graduate Program Coordinator who also provides information regarding required CPB courses. There is no minimum level of registration for graduate students who do NOT hold a graduate appointment or who are on a fellowship. Domestic graduate students who hold a graduate appointment at any level FTE must be registered for a minimum of three credit hours. No further registration requirements must be satisfied. International graduate students must be registered for nine credit hours to be considered full-time if they do not have a graduate appointment. If they hold a graduate appointment, full-time status can be maintained by carrying six credit hours. Course selection is to be made in consultation with the major advisor. The completed Form 23 must be signed by both student and major professor. Then, the student who enters the registration information via myPurdue. Students should keep in mind that dual level courses (e.g. STAT 50300) fill up quickly, so registering early is always wise. 5. Dropping and Adding Courses After registration for any semester is completed, there may be reasons to add or delete courses. This is accomplished by the student who may request assistance from the CPB Graduate Program Coordinator. Changes in course registration must be approved by the student's major advisor. Approval by instructors for the courses added or deleted may also be required, depending on course requirements and how much time has elapsed since the beginning of the semester. The Registrar's Schedule Revision Dates Calendar is posted on the bulletin board outside VPTH 112. The dates are also available through the CPB Graduate Program Coordinator. 6. Course Information http://www.gradschool.purdue.edu/indexFlash.cfm Depending on the area of academic specialization within CPB and the type of appointment within the University, the department and/or the University may require enrollment in specific courses. Also, training programs may require additional courses. This information is available in each section's website. There are two courses required of every CPB student: CPB 69700 and an ethics course. CPB 69700 is a 0-1 credit course required of all CPB graduate students in residence each fall and spring semester. 0 credits are earned for attendance. 1 credit of pass/no pass credit is earned the semester a student presents a seminar. Attendance is mandatory for students. Rare exceptions may be made for conflicts due to teaching or course work requirements. Attendance is requested of faculty, technicians, and staff. The CPB research seminar (CPB 69700) has four objectives:
2. To develop oral presentation skills of CPB graduate students. 3. To present current topics in the area of Pathobiology. 4. To present topics of special interest concerning research techniques andmethodologies. A major emphasis of this series is the integration of different aspects of pathobiology, including pathology, infectious diseases, molecular biology, immunology, epidemiology, etc. In this way, the research seminar should complement the journal clubs of individual disciplines and appeal to a broad variety of research interests. After their first year of study, each student is expected to give one 30-minute presentation each calendar year on a topic chosen in consultation with their major advisor. This topic is usually related to the ongoing research of the student. The seminar speaker is encouraged to consider the varied background and experience of the audience and to present the seminar in such a manner that all members of the audience may understand the material. An individual presenting a seminar based on thesis research should relate the overall significance of the disease problem in the introduction. Presentations should include a 5-minute general overview of the area, 15-20 minutes for the presentation, and 5-10 minutes at the end for questions and discussion. A seminar title and abstract are due to Carolyn Arnold for typing and distribution at least 10 days before the seminar presentation date. Students are generally notified of their commitment during the semester preceding their scheduled seminar. Occasionally, a student's presentation will be postponed due to scheduling conflicts with an outside speaker. However, students will not be asked to present prior to the assigned date. Half of the graduate students are expected to present each semester. Students are allowed to switch scheduled dates among themselves within the same semester, but all changes must be approved by the course organizer. An oral summary of the student's research for the MS and PhD degrees is to be presented as a special seminar in conjunction with the final thesis defense. Another requirement of CPB 69700 is that students participate in peer review of graduate student presentations by filling out written evaluation forms. Students are expected to give proper credit for the use of other individual's ideas, data, figures, etc. Any breach of this standard will result in an unsatisfactory grade for the semester. Effective Fall 2007, any CPB student who does not have an approved electronic plan of study on file with the Graduate School will be expected to take an ethics course during their graduate program. Any new CPB student should fulfill this requirement in year 1 or 2 of their graduate program. This requirement applies to all MS and PhD students. CPB 61800 is offered in the Department of Comparative Pathobiology by Dr. Alan Beck. ENTM 61200 is offered in the Department of Entomology by Dr. Peter Dunn. Additional courses are available at the 500 level. 7. Incomplete Grades A grade of "I" (Incomplete) may be assigned to a student for a course in which the goals set by the instructor cannot be completed by the end of the semester. However, a grade of "I" must be replaced by another letter grade before the twelfth week of the second semester subsequent to the session in which the "I" grade was awarded (summer session is not included in this formula). If it is not, the Registrar will automatically convert the "I" to an "F" (Failure) grade. A student receiving an "I" grade should immediately contact the instructor and make arrangements to complete the course. The student should also contact the department to initiate changing the I to a grade (Registrar's Form 350). The CPB Graduate Program Coordinator is available to assist in this process. 8. Delayed Credit for Courses In certain cases, and solely within the SVM, a student may be allowed to take courses for delayed credit. If a student wishes to take courses with this option, specific prior arrangements must be made with the instructor in charge of the course and the CPB Graduate Program Coordinator. The grade will be recorded with the Registrar at the end of a later semester. Course enrollment in that semester will be adjusted to accommodate maximum credit hours. 9. Final Exams and "Dead Week" Exams and quizzes are not to be given during the last week of classes. Students who have more than two final exams in one day "are entitled to reschedule any examinations in excess of two. Similarly, students faced with a direct exam conflict are entitled to reschedule either examination" (University Regulations, Academic Regulations and Procedures, Academic Year And Calendar, Part 2, Section I, B. 5). Such arrangements should be requested before the last week of regularly scheduled classes. 10. Maintenance of Academic Eligibility Each student is expected to maintain a satisfactory academic index each semester. The general rule is that a grade of "B" or better and a cumulative grade point average of 3.0 or higher is to be maintained. For courses taken for "S" or "P" grades, only those grades are acceptable. Students may be required to repeat courses in which an unsatisfactory grade is earned. The pathology section rules that any student enrolled in the non-thesis MS pathology training program receiving a "C" grade in a core pathology course will be placed on permanent probation. The student will be dismissed from the program if s/he receives a "C" grade in a second core pathology course during the same or a subsequent semester or if their cumulative grade-point average for all graduate level courses is less than 3.0 after being placed on probation. Any student receiving a "D" or "F" grade in a core pathology course will be terminated from the program. The academic progress of each graduate student is reviewed annually by the CPB Graduate Studies Committee, early in the spring semester. Failure to comply with departmental and degree requirements in a timely fashion may result in a block on further registration until the delinquency is corrected. The committee may also impose additional requirements on a student whose academic progress is judged unsatisfactory and it may recommend to the department head termination of the program if unsatisfactory academic performance continues. This process is described in detail in Section II, Item 15. 11. Satisfying Foreign Language Requirement Neither the Graduate School nor CPB has a blanket requirement for foreign language competency as a condition for the MS or PhD degrees. However, any PhD advisory committee may require a reading knowledge of a foreign language. When one or more languages is required by the committee, the requirement and the method of satisfying the requirement must be indicated on the plan of study. The University's policy regarding satisfaction of the foreign language requirement is described in "General Academic Requirements", Section VI D of the Graduate Student Policies and Procedures Manual for Administering Graduate School Programs. 12. The Graduate Advisory Committee, Electronic Plan of Study, and Plan of Research A. Advisory Committee The advisory committee assists the student in preparation of the electronic plan of study (E-POS), offers advice on the thesis research problem and other aspects of the program, and ordinarily serves as the examining committee. Details on selection and other aspects of the committee are given in the Graduate Student Policies and Procedures Manual of the Graduate School. In brief, the committee consists of the student's major advisor who serves as its chairperson, as well as a minimum of two other members from the major or related research areas for an MS committee and a minimum of three other members from the major or related research areas for a PhD committee. For both MS and PhD committees, 51% of committee members must have regular graduate faculty appointments. These committee members do not necessarily have to be from CPB. The committee should be established as soon as the general direction of the student's research is decided upon and not later than the end of the second semester for MS students and the third semester for PhD students. The student and the major advisor should jointly select the committee and confirm its membership with the department head by submitting CPB/GSC Form 4, Request for Appointment of Advisory Committee. The department head may approve the committee membership or suggest alternate or additional members. Meetings of the committee are encouraged prior to the time that the electronic plan of study is submitted for approval and at least once per semester thereafter. One annual meeting is obligatory and must be reported on CPB/GSC Form 6. The student should be aware that all members of the advisory committee must have a graduate faculty appointment number which must be listed on the plan of study. The CPB Graduate Program Coordinator will submit a special graduate faculty appointment request form to the Graduate School for any off-campus and/or adjunct faculty committee member upon request by the student. The student should submit an electronic copy of the committee member's current curriculum vita to the CPB Graduate Program Coordinator to complete the request. B. Electronic Plan of Study and Preliminary Plan of Research At its first formal meeting, the advisory committee will assist in formulation of the electronic plan of study and, if appropriate, will review the preliminary plan of research. Each plan of study is submitted electronically by the student. "Item 3: Area of Specialization" is typically completed by CPB students. The areas of CPB's academic degrees are:
Graduate School policy states that any courses taken for an "S" grade may not be included on the electronic plan of study. These include the following CPB courses: CPB 69700, 69800, 69900, any 0 credit hour course or a course taken for S or P credit, and any 10000 or 20000 level course. No more than six total credit hours of 30000 or 40000 level courses may be listed on the plan of study. CPB thesis MS and PhD students can prepare the electronic plan of study (E-POS) by following directions found in How to Use the Electronic Plan of Study System. If a student is unable to set up the plan of study using these instructions, they should arrange an appointment with the CPB Graduate Program Coordinator who will log onto myPurdue with the student and assist in setting up the E-POS. The E-POS should be saved initially in "Draft" mode and a hard copy should be printed. A copy of the draft E-POS and the preliminary plan of research (POR) should then be circulated through the advisory committee along with the CPB/GSC Preliminary Research Plan Approval form. Once everyone on the advisory committee has approved the E-POS and POR, the student should bring this packet to the CPB Graduate Program Coordinator. The packet will then be circulated through the CPB Graduate Studies Committee for their approval. Once the CPB GSC has approved the E-POS and POR, the CPB Graduate Program Coordinator will email the student to submit the E-POS in final form for approval. Once submitted in final form, the CPB Graduate Program Coordinator, the student's advisory committee, the department head, the SVM dean, and the Graduate School staff and dean must provide electronic signatures to approve the E-POS. CPB non-thesis MS students can follow the same initial instructions as above. However, once they have saved the E-POS in "Draft" mode, the CPB Graduate Program Coordinator will review it and email the student that they need to make necessary modifications or that they may submit the E-POS in final form. The POR should form the advisory committee's basis for discussion of the thesis research. The preliminary research plan accompanying the plan of study should be three or more pages in length and describe the student's proposed area of research and resources required. Students should use the plan of research outline to develop their POR. This should occur as soon as possible after beginning the graduate program, but no later than the second semester for MS students and the third semester for PhD students. C. Final Plan of Research The final POR provides a detailed overview of the proposed research (see outline). It should reflect the status of knowledge in the particular area of investigation and any preliminary research the student has conducted. In some cases, the preliminary POR may serve as the final POR. The final POR should be submitted to the CPB department head and the CPB Graduate Studies Committee for approval. This should occur no later than the fourth (MS) or fifth (PhD) semester of the graduate program. The final POR provides detailed information on the proposed research to those concerned with certifying the quality of the student's overall program (i.e. the CPB department head, the student's advisory committee, the CPB Graduate Studies Committee, and the Dean of SVM) and to insure that adequate resources are available to accomplish the stated objectives. The plan is also an important aid in judging the quality and quantity of the course work proposed in the plan of study. It should be submitted for approval to the advisory committee, then the CPB Graduate Studies Committee, next to the CPB department head, and finally the Dean's office, before the student's research is well underway. Again, students should use the suggested plan of research outline to develop their detailed research plan. The research plan, although it may be modified substantially as the research progresses, will be used for the annual progress review by the student's advisory committee (see below). D. Other Advisory Committee Functions Subsequent meetings of the advisory committee should be held annually to consider the progress of the student's research and other phases of the program. A formal report of at least one annual meeting is to be recorded on CPB/GSC Form 6 which is signed by the student and committee members and returned to the CPB Graduate Program Coordinator. If the committee fails to meet regularly, the student's registration may be denied. The recommendations of the advisory committee will be considered during the annual review of the student's progress conducted by the CPB Graduate Studies Committee (see Section II, Item 15 for details). Any changes to the plan of study must be entered electronically in SSINFO by the student. 13. Qualifying Examinations Qualifying examinations may be required soon after the beginning of the graduate program. The purpose of these is to determine student placement, ability to write effectively, and ability to continue in the graduate program, as well as the possible need for any remedial course work or training. Requirements vary for academic sections and are specified in each section's requirements found online at http://www.vet.purdue.edu/cpb/graduateprograms/programs.html. 14. Thesis Preparation The cost of preparation of the thesis is the student's responsibility. This includes costs for the services of Veterinary Information Services. As a guideline for thesis preparation students should use "A Manual for the Preparation of Graduate Theses," found online at http://www.gradschool.purdue.edu/faculty/publications.cfm, under the heading of "Publications for Students, as a guideline for thesis preparation. The thesis format office will perform a final review of the document for margins, etc., while the student's advisory committee is responsible for review of the document for content. The major advisor will certify adherence to appropriate format requirements by signing the title page of the thesis. Effective Fall Semester 2008, all MS and PhD students are required to submit their theses electronically. Instructions are available on the web site listed above. Since the thesis must be submitted using Adobe Acrobat, please note that this software is installed on at least one computer in VPTH 135 for your use. In addition to the thesis itself, at least one manuscript is required for both the thesis-option MS and PhD degrees. Ordinarily, the manuscript(s) will be concerned with a portion of the student's thesis research. The manuscript must be certified by the major advisor to be in a form suitable for submission for publication. The certified manuscript should be submitted to the CPB department head no later than the time that the report of the final examination is submitted for his signature. 15. Graduate Student Progress Review The Graduate Studies Committee annually reviews the progress of each graduate student early in the Spring semester. The form reporting the results of the review (CPB/GSC Form 1) is to be completed by the student's major advisor and submitted to and discussed with the CPB Graduate Studies Committee at the time of the annual review. The committee's recommendation(s) will be submitted on CPB/GSC Form 2 to the department head for his/her approval. It should then be sent to the major advisor for discussion with the student. Both should sign to acknowledge the recommendation and return the form to the CPB Graduate Program Coordinator within 30 days following the date of the review. The report will be maintained in the student's file. Serious deficiencies in compliance or untimely delay in reporting of satisfaction of CPB requirements may result in withholding permission to register for the next academic session until the deficiencies are corrected. 16. Criteria for the MS Degree Bypass There is occasionally a student initially enrolled as a MS student who desires to bypass the MS degree to work directly toward the PhD degree. The following criteria are used by the CPB Graduate Studies Committee in considering individual requests for the MS bypass. A. Academic Performance in Graduate School at Purdue University
work in courses which require examinations and in which letter grades are awarded. 2. It is expected that the student will have attained a graduation index 3. At least two formal courses must have been taken outside the SVM.
publications, final drafts of manuscripts ready for submission to publishers, research progress reports or research grant applications submitted to the student's major advisor/advisory committee or to an intramural or extramural funding agency. Copies of the written material submitted should be provided to the CPB Graduate Studies Committee. It is expected that the material submitted will provide a true reflection of the student's ability to write. 2. Evaluation of the student's ability
to communicate orally may be based 1. Both the quality and quantity of performance
in the student's service The major advisor should submit the following to the CPB Graduate Program Coordinator to initiate the M.S. bypass:
The CPB Graduate Program Coordinator will attach all materials to a transmittal sheet and distribute to the CPB GSC for their consideration. Once the MS bypass is approved by the CPB GSC and the department head, an email is sent by the CPB Graduate Program Coordinator to the Graduate School records contact to verify the change in degree program. 17. Procedures for PhD Written Preliminary Examinations Per the Graduate School Policies and Procedures Manual, to become eligible to take the preliminary examination, the student must have filed a plan of study, satisfactorily completed most of the formal study, and satisfied any foreign language requirements. The examination should be scheduled as soon as possible and must be completed at least two full sessions (including summer session) before the date of the doctoral final examination. For example, a doctoral student who passes the preliminary examination during a spring semester is not eligible to take the final examination (provided that the student is registered for the subsequent summer session and fall semester) before the following spring semester. The preliminary examining committee must consist of a minimum of three members of the graduate faculty who need not be faculty members with whom the student has taken coursework. All members of the examining committee are to be notified of the scheduled examination. Other faculty members may be requested by any member of the examining committee to participate, without vote, in the examination, and any interested faculty member may be present, without vote. Although only three committee members are required, if the committee has four or more members, a single member may withhold his or her signature of approval. Prior to taking the preliminary examination, each graduate student must submit Graduate School Form 8 (Request for Appointment of Examining Committee) for approval. This form is available from the CPB Graduate Program Coordinator. This must be completed and received by the Graduate School no later than two weeks before the preliminary examination. Procedures for the PhD written preliminary examinations are given below: A. The written portion of the examination must be completed in one week. B. The author of each portion of the examination
should deliver it to the chairperson of the C. The student should apply to the chairperson for each portion of the examination. D. Each examination is to be completed and returned
to the examining committee E. The chairperson of the examining committee will
return the examination for assessment F. The student may be excused from employment duties
during the period of the 18. Continuation in the Graduate Program Beyond the MS Degree If a graduate student wishes to pursue a PhD program in CPB, after receiving the MS degree, s/he must submit to the CPB department head the CPB/GSC Form 5, the Application for Study Toward the PhD Degree in CPB After Receipt of the MS Degree. This should be accompanied by a copy of the report of the MS examining committee (Report of Master's Examining Committee GS-7), a copy of the most recent Purdue transcript, a copy of the request for appointment of an advisory committee (CPB/GSC Form 4), and a letter of support from the proposed major advisor indicating his/her acceptance of the student into his/her research program. This letter should stipulate the availability of funds to support the student's stipend and other costs of the proposed research. The CPB department head requests the advice of the CPB Graduate Studies Committee in reaching a decision on continuation toward the PhD. Once approved, a memo should be sent by the CPB Graduate Program Coordinator to the Graduate School confirming that the graduate student is continuing his/her studies for a PhD degree. 19. Research in Absentia and Absence from Campus Duty The preliminary examination for admission to candidacy for the PhD must be passed before research in absentia can be undertaken. The Graduate School requires that students who leave campus prior to receiving the PhD degree and who intend to complete the requirements off-campus without being paid by the University must submit a Request for Research in Absentia GS-12 for approval, and be registered in every consecutive semester for a minimum of three credit hours of research in absentia until they graduate or withdraw from the University. Students devoting full time to research will be allowed to register for up to 18 credit hours of research in absentia. The initial request to the Graduate School for more than three hours of research in absentia registration must be accompanied by a letter prepared by the major advisor and approved by the CPB department head. Details to be included in this letter are available from the CPB Graduate Program Coordinator. Except for summer sessions for which absentia registration is not required, the Registrar will automatically continue a student's absentia registration for three hours unless registration for more than three hours is requested on a course request (Form 23) and approved by the major advisor, the CPB department head, and the Graduate School. Registration for more than three hours of research in absentia will require submitting a course request (Form 23) each semester, but subsequent requests will require no further justification. There is no provision for research in absentia in the MS program. Students who leave campus prior to receiving the MS degree will be dropped from the Graduate School, but may apply for readmission at a later time. Students having a graduate appointment who perform their thesis research at an off-site facility and remain on Purdue University's payroll must file an HRS Form 33, Request for Approval of Absence from Campus Duty, before leaving campus. Fellowship holders do not have to follow this procedure. All graduate students must be registered for the semester in which the degree is awarded. The major advisor or the CPB Graduate Program Coordinator can provide information regarding the appropriate type of registration (e.g., exam only or degree only). 20. General Satisfaction of Requirements for Awarding an Advanced Degree The Graduate School sets no specific requirements
in terms of semester hours of graded course work
required for graduation. This is decided by the
student's committee in concert with the CPB Graduate
Studies Committee. The Graduate School does set
certain other requirements, however. These include: 21. Time Limits for Completion of MS and PhD Degree Programs A student is ordinarily expected to complete all requirements for the MS degree within a period of three years and for the PhD degree within an additional three years. PhD students permitted to bypass the MS may require less time. However, the time required for completion of either degree may be affected by the progress of the student's thesis research, possible changes in research topics, employment, academic appointment, and other factors. At the end of two years for the MS program and four years for the PhD program, the student's progress will be reviewed by the CPB Graduate Studies Committee during the annual graduate student progress review. Recommendations will be made to the CPB department head and to the student's major advisor and advisory committee to correct any problems. At the end of three years for the MS student and six years for the PhD candidate, the CPB Graduate Studies Committee will routinely recommend to the CPB department head that any uncompleted programs be terminated by the end of that academic session, unless mitigating circumstances are apparent. The student may petition the committee for waiver of this rule. In its consideration of this petition, the committee may confer with the student, the major advisor, the advisory committee, or other relevant individuals. The committee will give its recommendation to the CPB department head for action. In no instance, however, may the time required for completion of the PhD program exceed the eight calendar year limit established by the Graduate School. 22. Graduate Student Representation CPB graduate students are asked periodically to elect a representative to serve on the CPB Graduate Studies Committee and a representative to attend CPB faculty meetings. Each of these representatives generally serves for a two year term and may be reappointed for an additional term. If a representative's graduate work takes him/her away from campus for a significant period of time, a replacement will be elected. In addition, the CPB department head, section heads, and Graduate Studies Chairperson meet with CPB graduate students as a group at the beginning of the Fall semester to discuss departmental policies and practices. 23. Laboratory Safety and Practice Rigorous University regulations govern laboratory safety and practice. Many of these are administered by the Radiological and Environmental Management (REM) unit. Regulations affect the acquisition, use, storage, and disposal of hazardous chemicals and their containers, as well as radioisotopes. Biohazardous materials are also regulated by REM. Each new graduate student is required to read the REM Chemical Hygiene Plan and Hazardous Materials Safety Manual online at http://www.purdue.edu/rem/home/files/guide.htm. After reading the manual, the student will complete the Purdue Chemical Hygiene Plan Awareness Certification form provided online following REM's instructions. A copy should also be sent to the CPB main office where it will be kept on file. Everyone working in the department is required to complete this same agreement certifying his/her knowledge of and compliance with existing standards. OSHA rulings require that annual retraining of existing employees and training of all new employees must be a part of the compliance program. Updated notifications are maintained in the CPB main office as a part of the REM safety manual file. Updated acknowledgment of compliance to modified requirements may be required periodically. Each student's research advisor will recommend appropriate procedures to be followed in their area as well as necessary reference readings in good laboratory safety and practice. Broken glass, needles, scalpel blades, and other "sharps" are to be sealed in a marked box for disposal by the custodial staff. They are never to be thrown into the routine trash. 24. Statistical Services Graduate students are urged to obtain assistance with the experimental design and analysis of their proposed research and to arrange for evaluation of their research data early in the thesis planning process. Graduate students may apply online for services at Purdue University's Statistical Consulting Service web site. The Consulting Service will assign a graduate assistant to help the student. Limited advice may be obtained by arrangement with statistics-literate students or faculty within CPB. This should be done through the student's major advisor. Many data entry and biostatistical software packages are available in the CPB Microcomputer Laboratory in VPTH 135. 25. CPB Computer Laboratory Services The CPB Computer Laboratory located in VPTH 135
is used by graduate students, as well as undergraduate
veterinary students, faculty, and staff in all SVM
departments. All of the computers in the laboratory
have access to the Internet and are equipped with
software which support the following Internet resources:
electronic mail (e-mail), access to the World Wide
Web, remote login to off-site computers and remote
file transfers. The CPB Computer Laboratory
is primarily used for the following purposes: 26. Computer Laboratories All SVM students have access to computer laboratories located in LYNN G155, G119, 2213 and 2191. A total of 26 computer workstations are located in these four rooms. Access to the computers is by career account login and password and is limited to SVM faculty, staff and students. The labs are available 24/7 with access to the rooms by key card. Individual use of the labs is restricted when they are scheduled for class meetings. Class schedules are posted near the door of each room. ITaP maintains two computing labs in the SVM library (LYNN 2121 and 2133). These labs are available to all Purdue students. 27. E-Mail, Wireless Access All Purdue students are assigned a single career account login and password which can be used to gain access to computing resources and serves as an e-mail address. The login and e-mail address remain unchanged throughout the student's association with Purdue. Students with personal laptop computers can gain access to the Purdue network through a wireless system. There are several access points throughout SVM. Personal computers may, in come cases, be connected directly to the wired network. Several campus-wide software agreements exist that allow the installation of popular personal computer software on University owned computers and may allow purchase of software by students at greatly reduced rates for installation on personally owned computers. When personal computers are connected to the wired network, security patches are automatically installed and virus protection is managed from a central server. Questions about computing resources can be directed to the VIS help desk (41153). 28. CPB and ADDL FAX Communications The CPB department has a plain paper FAX machine located in VPTH 106. The FAX number is 765-494-9830. There is a user's guide located near the FAX machine which gives instructions on how to use it. There are also sending instructions. Cover pages are available to accompany FAX transmissions. The use of this cover page is optional. Faxes which are received will be placed in the recipient's mail box. Anyone needing to receive a confidential FAX may use the CPB Graduate Program Coordinator's FAX number, 765-496-2627. Please contact the CPB Graduate Program Coordinator when a confidential FAX is expected. The number for the ADDL FAX is 765-494-9181. Instructions for the use of this equipment may be obtained from the ADDL main office personnel. SECTION
III.
1. Attendance Employees of Purdue University are expected to be in the vicinity of their offices, laboratories, or work assignments from 8:00 a.m. to 5:00 p.m. on weekdays, except for official University holidays. During work hours, an employee must be: 1. At work 2. Away on official University business covered by a trip request form 3. On vacation 4. On sick leave 5. Absent without pay Although time cards are not maintained, a HRS Form 33A (Request for Absence from Campus) should be submitted for the department head's approval whenever it is necessary to be away from the office for a half-day or more. Forms are located at http://www.vet.purdue.edu/business/forms.html. No formal effort is made to keep track of graduate students nor is there a strict policy about starting or quitting times or short absences (an hour or two at a time). A graduate student is expected to meet all formal assignments (classes, labs, seminars, etc.) and to inform the CPB or ADDL secretaries when leaving his/her office or lab during working hours, the expected return time, and if possible where s/he can be reached. Formal hours are not kept on Saturdays except for an occasional class or seminar. Graduate students are, of course, expected to perform research activities whenever needed. Students with fellowship funding (NIH, AID, etc.) are expected to be present during regular working hours during the academic year and summer session. Since the CPB department has a responsibility to the fellowship sponsor and provides office space and other support, the department needs to know about absences of a half-day or longer. Fellowship holders should submit HRS Form 33A to the department head for approval of absences. Once approved, these forms are filed in fellowship holder folders. 2. Trip Requests When a graduate student leaves campus on official business, s/he should confirm the need to travel in advance with their major advisor. A trip request form should be completed and is available in the CPB Business Office or CPB main office. If travel costs and per diem or other expenses are involved, a graduate student may acquire a fund number from their major advisor. Approximate times of departure and return, as well as a phone number where s/he can be reached, must be provided. For in-state trips, the form must be completed and fully approved prior to leaving. For out-of-state trips, the request should be submitted one month before leaving and an approved copy should be on file before departure. 3. Vacation and Terminal Leave This item applies only to graduate instructors and graduate research assistants on the University payroll. The policy of the SVM is as follows. Each full-time graduate assistant is entitled to 22 working days of paid vacation per year. This is intended to provide time for relief from regular duties, as well as rest and rehabilitation. These vacation days can be taken anytime throughout the year with the approval of the graduate student's supervisor. Vacation days carry over from one fiscal year to the next, but a graduate student can never have more than 22 vacation days accrued at any given time. This policy differs from the policy for faculty and administrative staff. Formal permission for vacation leave should be requested on HRS Form 33A. Prior to submitting it to the CPB main office, approval must be obtained from the major advisor and the professor in charge of the graduate student's work assignment, if other than the major advisor. According to University regulations, vacation may not be taken until the employee has been in pay status three months. Terminal leave refers to the practice of payment for vacation time earned and unused at the time of termination of employment. It is not possible to pay graduate student staff for any unused vacation allowance upon termination of their employment (See Executive Memorandum No. B-15). Every CPB graduate student upon termination is expected to submit the CPB termination check list. This form requires signatures as listed. Questions regarding how to complete the form should be addressed with the CPB Graduate Program Coordinator. 4. Payroll Graduate students are paid on the last working day of the month. It is the student's responsibility to check online for amount of deposit. University regulations require that checks not picked up after ten working days will be returned to the Central Business Office for redeposit. The student employee should ascertain that his/her payroll appointment has been processed by the CPB or ADDL Business Office to guarantee a timely paycheck. Reappointment should also be confirmed at the beginning of a new period, or when the pay rate is changed. The graduate student has the option of having his/her check deposited directly into a bank of their choice. However, due to a change in funding at the beginning of the fiscal year or some other change, a check may be written instead of the direct deposit. Thus, it is important that the individual pick up his/her paycheck promptly to make certain it is in order. Questions concerning deductions should be directed to the CPB or ADDL Business Office, depending on the student's source of funding. Status changes, e.g., telephone number, address, name, etc., should be processed using a Business Form 13, completing only the PUID, name, and items that are changing. This information is used for the Purdue telephone directory and is maintained by the Central Business Office in case there is an emergency and it is necessary to contact a student. The Form 13 is available in the CPB or ADDL Business Office. 5. Medical Insurance and Paid Parental Leave Policy Medical insurance coverage is available to any graduate student with an appointment of 50% or more for at least one semester. Fellowship holders need to see the payroll clerk in the CPB/ADDL Business Office. Insurance coverage is very similar to the voluntary program currently offered to students (not the faculty and staff plan). Each graduate staff member insured under the plan pays an annual fee via payroll deduction to cover approximately 20% of the premium cost, while the University covers the remaining 80% of the cost. The insured graduate staff member has the option of insuring his or her spouse and dependents under the same plan. The graduate staff member is responsible for 100% of those premiums. An eligible graduate staff member who has medical coverage through another source can opt out of the University-sponsored plan by verifying that he or she has such coverage and will, therefore, not pay the annual fee. Since October 1, 2008, Purdue University has provided Paid Parental Leave to benefits-eligible employees, including graduate student employees. To qualify, graduate staff must have been employed by the University for at least one continuous year (12 months), half-time or more, in a benefits-eligible position. Based on full-time employment, birth mothers may receive up to 240 hours; other eligible employees who become parents may receive up to 120 hours of Paid Parental Leave. The University provides Paid Parental Leave during the first 12 months following birth or adoption. If the need for Paid Parental Leave is foreseeable, an Eligible Employee must give his or her supervisor at least 30 calendar days advanced notice of the need for leave, or as soon as is practicable. (This information comes from Human Resources IV.10.3, which may be accessed via http://www.purdue.edu/policies/pages/human_resources/iv_10_3.html). Questions regarding Paid Parental Leave Policy should be directed to Human Resources. 6. Social Security and Income Taxes No part of a graduate student's salary is subject to social security withholding. Both Federal and Indiana state income taxes are withheld from graduate students' salaries. 7. Purchasing All purchases must be made through the Purchasing Department of the University and only it is authorized to commit University funds for this purpose. Purchasing information is available in the CPB or ADDL Business Office. Also, a graduate student should always check with his/her major advisor or department head when s/he wants to purchase something. This is important to ensure correct funding information and to determine whether or not the item is already available in the department. The Form 12 is used for all regular vendor purchases. Form 12's should be submitted to a lab technician, CPB main office (VPTH 101), or the SVM Purchasing Center, so the order can be entered through SRM. Property Accounting has used equipment and office furnishings which can be purchased by the departments. This equipment is stored in a warehouse at 3601 Sagamore Pkwy. N. The department head or major advisor should be contacted before purchasing any of this material. If broken/unsatisfactory supplies and/or equipment are received, immediately notify the SVM Purchasing Center or CPB main office personnel responsible for ordering. At no time should a graduate student or faculty member place orders directly with vendors or contact Purchasing on their own. 8. Office Supplies and Secretarial Services Office supplies (notebooks, paper, pencils, etc.) are provided for laboratory and teaching purposes from the CPB main office. Secretaries in the CPB main office can assist with the preparation of annual reports, manuscripts for publication, business forms, class handouts, examinations, etc. Office supplies and typing services are not provided for courses graduate students are taking. This includes typing of lecture notes, term papers, or a thesis. 9. Photocopying The secretarial staff in the CPB main office will teach each graduate student to operate the copy machine. Only the secretarial staff should refill supplies and make adjustments. No one should attempt to make repairs. Major advisors and course instructors will provide copy code numbers to any graduate student making photocopies for research or courses. The copier located in VPTH 106 is set up to allow you to scan a document. To do so, follow these instructions: Position your document on the glass copier bed. Enter your copier I.D. Press SEND. Press Address Book and select your email address (if your email address isn't there, ask the department receptionist to enter it for you). Press start. The entire process takes just a minute or two. By the time you get back to your office, the document has been sent to your email address by the copier. 10. Mailbox Assignment, Mail Delivery, and Express Mail Services Each graduate student will be assigned a mailbox in the VPTH and/or ADDL building(s) upon their arrival. US and campus mail are delivered Monday through Friday to this box. Outgoing departmental mail should be given to the CPB receptionist for postage to be added at Printing Services. If stamps are needed for business purposes, please go to the CPB Business Office for assistance. The departmental receptionist also assists in preparing labels for packages to be sent through Federal Express or UPS. 11. Key Checkout Graduate students should contact the CPB Graduate Program Coordinator for the name of the current VPTH/VPRB building deputy and see the building deputy to secure office, laboratory, and building keys. When a student is about to leave the University or a change in office or laboratory assignment occurs, keys that are no longer needed must be returned immediately to the building deputy. 12. Door Nameplates Graduate students might want to order a nameplate for their office and/or laboratory door through the VPTH/VPRB building deputy. The student should acquire a fund number from the major advisor to give the building deputy for charges. 13. Building Repairs and Security Any need for repair in the VPTH or VPRB building should be reported immediately to the VPTH/VPRB building deputy. The building deputy will report the need for repair to Physical Plant. All exterior and interior doors to the VPTH and VPRB buildings must be locked after hours. Be sure to check doors when leaving after hours in an effort to maintain SVM security. Never prop these doors open! 14. Removal or Disposal of Equipment When it is necessary to dispose of or remove equipment from offices or laboratories, the VPTH/VPRB building deputy should be contacted. The building deputy arranges for the disposal or transfer of equipment to Purdue Salvage. If equipment labeled with a property ID number is being moved to another area, the VPTH/VPRB building deputy should be contacted. 15. Parking Purdue University Parking and Traffic Regulations allow a student who is employed by the University three-quarter time or more to purchase an A or B parking permit. In order to purchase such a permit, the student must complete an Application for Student Parking Permit (Form PP-SS-P100, Rev. 6/86) and a Student A or B Parking Permit Application (PP-SS-PF 22, Rev. 5/88). These forms are available through the CPB main office and must be approved by the CPB department head. Student employees must pay cash for the permit at the time of purchase. If a student is being paid by an outside source and is not on the University payroll, the CPB Graduate Program Coordinator can provide a statement on the Student A or B Parking Permit Application regarding the nature of the student's work relationship to the University. This should enable the student to obtain an A or B parking permit. If after obtaining an A or a B permit, a student's employment becomes less than three-quarter time, they are no longer eligible for the permit and must return it to Parking Facilities. A refund will be given for the unused portion of the parking privilege. 16. The Veterinary Student Emergency Loan Program The Veterinary Student Emergency Loan Program is also known as the Andre Lavignette Memorial Fund. Dr. Lavignette was an ophthalmologist in the Department of Small Animal Clinics who came to Purdue in 1960 as one of the original clinical faculty. After his death in 1978, his family elected to memorialize him by establishing this fund which supports the emergency loan program for veterinary students. This was an especially appropriate tribute because Dr. Lavignette often helped students in financial emergencies with loans from his personal resources. The loans are interest-free for amounts up to $500 and for periods up to 90 days. Requests should be on the basis of emergency only. Veterinary medical, veterinary technology, and graduate students are eligible for loans. Loans will not be made to graduating students when their projected tenure in the program is shorter than the period of the requested loan. To apply for a loan, pick up the loan agreement form in the SVM Student Services Office in LYNN 1185. Complete the form and have the loan approved by the CPB Department Head and the Associate Dean for Academic Affairs. The loans must be repaid on or before the due date. Checks for repayment should be made payable to The Andre Lavignette Memorial Fund. If unable to pay by the due date, arrangements must be made for an extension (30-60 days only) or a partial repayment plan. Failure to repay could result in an encumbrance and/or sending the loan to the collection agency used by Purdue. SECTION V.
ADMINISTRATIVE PROCEDURES FOR THE THESIS OPTION MS DEGREE The following summarizes the sequential steps necessary for completion of the MS degree. Detail is outlined in the Graduate School Policies and Procedures Manual for Administering Graduate Programs and other Graduate School policies. 1. Obtain formal admission to CPB and the Graduate School (GS) of Purdue University. Any English requirement and/or conditions of admission (CA) are specified in the GS and CPB notification letters. 2. Complete first (and each) semester's course registration (Registrar's Form 23) in consultation with the major advisor who will answer course-related questions. The CPB Graduate Program Coordinator will answer questions pertaining to University registration policies. The student will enter the registration into Banner. 3. Each student should register for 0 credits of CPB 69700 (Research Seminar). The CPB Graduate Program Coordinator will change registration to 1 credit hour for students giving presentations each semester. 4. Each student should take an ethics course during Year 1 or 2 of the graduate program. 5. Complete GS and CPB section (if any) English requirement and satisfy any CA. 6. Select major advisor and advisory committee using CPB Graduate Studies Committee (GSC) Form 4 (available through CPB Graduate Program Coordinator); meet with advisor and committee to develop plan of study (E-POS) and preliminary plan of research (POR). 7. Submit electronic E-POS, preliminary POR and CPB/GSC E-POS/Plan of Research Approval form approved by advisory committee to CPB Graduate Program Coordinatorfor GSC approval. Once approved, CPB Graduate Program Coordinator will email student to submit E-POS in final form. NLT end of second semester of residence (requires prior satisfaction of English requirement and CA). CPB sections may have other specific requirements. Delays may be granted for sufficient reason, if requested. 8. Continue annual meetings with advisory committee throughout program until research is completed. An annual report using GSC Form 6 is mandatory. 9. Acknowledge annual GSC review by signing and returning GSC Form 2. 10. Submit final POR to GSC for approval. NLT end of third semester. 11. Request GS appointment of final examining committee (GS Form 8 available in Grad Manual Section VIII or through CPB Graduate Program Coordinator) and confirm date with entire advisory committee. NLT two weeks prior to final examination date. 12. Circulate student and major advisor approved final draft of thesis (including format approval by major advisor) among the examining committee. NLT three weeks prior (may be less if entire committee agrees) to the final examination. 13. Schedule CPB open lecture for thesis defense with CPB Graduate Program Coordinator. The final examination must be passed NLT one week before the last working day of classes for the semester. 14. Make any final revisions to thesis. During the week following the oral examination and NLT last working day of classes for the semester. 15. Obtain CPB manuscript approval from department head for publication(s) resulting from thesis. At time of submission of final examination report and approved thesis forms to the department head for signature. 16. Deliver approved thesis to library, submit receipt obtained to Graduate School, and pay graduation fees. Also, deliver a copy of thesis to the CPB Graduate Program Coordinator in VPTH 101A to submit to the SVM library. NLT last working day of classes for the semester. No extensions will be granted by the Graduate School.
GS - Graduate School GSC - CPB Graduate Studies Committee NLT - No Later Than POR - Plan of Research E-POS - Electronic Plan of Study
ADMINISTRATIVE PROCEDURES FOR THE NON-THESIS PATHOLOGY RESIDENCY MS DEGREE OPTION (Pathology Graduate Students Only) The following summarizes the sequential steps necessary for completion of the non-thesis MS degree. Detail is outlined in the Graduate School Policies and Procedures Manual for Administering Graduate Programs and other Graduate School policies. 1. Obtain formal admission to CPB and Graduate School (GS) of Purdue University. Any English requirement and/or conditions of admission (CA) are specified in the GS and CPB notification letters. 2. Complete first (and each) semester's course registration (Registrar's Form 23) in consultation with the major advisor who will answer course-related questions. The CPB Graduate Program Coordinator will answer questions pertaining to University registration policies. The student will enter the registration into Banner. 3. Each student should register for 0 credits of CPB 69700 (Research Seminar). The CPB Graduate Program Coordinator will change registration to 1 credit hour for students giving presentations each semester. 4. Each student should take an ethics course during Year 1 or 2 of the graduate program. 5. Complete GS and CPB section (if any) English requirement and satisfy any CA. 6. Select major advisor, if not already designated, and two (minimum) additional members for the advisory committee using CPB Graduate Studies Committee (GSC) Form 4 (available through CPB Graduate Program Coordinator); meet with advisor and committee to develop electronic plan of study (E-POS). Special registration requirements for non-thesis students are detailed in the outline of the graduate programs located at http://www.vet.purdue.edu/cpb/graduateprograms/programs.html 7. Submit draft E-POS and CPB/GSC E-POS/Plan of Research Approval form approved by advisory committee to CPB Graduate Program Coordinator for GSC approval. Once approved, CPB Graduate Program Coordinator will email student to submit E-POS in final form. NLT end of second semester of residence (requires prior satisfaction of English requirement and CA). Delays may be granted if requested for sufficient reason. 8. Continue annual meetings with advisory committee until the program is completed. An annual committee report (GSC Form 6) is mandatory. 9. Arrange with advisory committee for final examination (or meeting) using GS Form 7 (Report of Master's Examining Committee), available in Grad Manual Section VIII or through CPB Graduate Program Coordinator. GS Form 7 must be filed with the Graduate School NLT three (3) weeks prior to the end of the semester. 10. Evaluation of the student's performance will be made in all aspects of the program including formal course work, various practicums, seminars, and performance as a teaching assistant, research (if selected), and writing of short scientific papers. Evaluation of diagnostic competence is also made on a regular basis by the senior pathology staff. The form of any final examination will be determined by the advisory committee. Abbreviations Used:
GS - Graduate School GSC - CPB Graduate Studies Committee NLT - No Later Than POR - Plan of Research E-POS - Electronic Plan of Study
ADMINISTRATIVE PROCEDURES FOR THE PhD DEGREE The following summarizes the sequential steps necessary for completion of the PhD degree. Detail is outlined in the Graduate School Policies and Procedures Manual for Administering Graduate Programs and other Graduate School policies. 1. Obtain formal admission to CPB and Graduate School (GS) of Purdue University. Any English requirement and/or conditions of admission (CA) are specified in the GS and CPB notification letters. 2. Complete first (and each) semester's course registration (Registrar's Form 23) in consultation with the major advisor who will answer course-related questions. The CPB Graduate Program Coordinator will answer questions pertaining to University registration policies. The student will enter the registration into Banner. 3. Each student should register for 0 credits of CPB 69700 (Research Seminar). The CPB Graduate Program Coordinator will change registration to 1 credit hour for students giving presentations each semester. 4. Each student should take an ethics course during Year 1 or 2 of the graduate program. 5. Complete GS and CPB section (if any) English requirement and satisfy any CA. 6. Select major advisor and advisory committee using CPB Graduate Studies Committee (GSC) Form 4 (available through CPB Graduate Program Coordinator); meet with advisor and committee to develop electronic plan of study (E-POS) and preliminary plan of research (POR). 7. Submit draft E-POS, preliminary POR, and CPB/GSC E-POS/Plan of Research Approval Form approved by advisory committee to CPB Graduate Program Coordinator for GSC approval. Once approved, CPB Graduate Program Coordinator will email the student to submit E-POS in final form. NLT third semester of residence (requires prior satisfaction of English requirement and CA). CPB sections may have specific qualifying, or other, requirements. 8. Continue annual meetings with advisory committee throughout program. Annual reporting of meetings using GSC Form 6 is mandatory. 9. Acknowledge annual GSC Review by signing and returning GSC Form 2. 10. Submit final POR to GSC for approval. NLT end of second year of residence. 11. Request appointment of PhD preliminary examining committee (GS Form 8 available in Grad Manual Section VIII or through CPB Graduate Program Coordinator). NLT two weeks prior to examination and NLT two semesters prior to anticipated degree date. 12. Pass PhD preliminary examination for admission to candidacy. Continue advisory committee meetings and research until completed. Procedures for sections may vary (see section specific text). 13. Request GS appointment of final examining committee (GS Form 8 available in Grad Manual Section VIII or through CPB Graduate Program Coordinator). NOTE: The final examination must be passed NLT one week before the last working day of classes for the semester. NLT three weeks prior to final examination date. 14. Circulate student and major advisor approved final draft of thesis (including format approval by major advisor) among the examining committee. NLT four weeks prior to the last day of regularly scheduled classes for the semester. 15. Schedule CPB open lecture for thesis defense/final examination with CPB Graduate Program Coordinator. Formal exam with committee will follow the lecture. NLT one week before PhD final examination. 16. Make any final revisions to thesis suggested by the examining committee. During the week following the final examination and NLT last working day of classes for the semester. 17. Obtain CPB manuscript approval from department head for publication(s) from thesis. At time of submission of final examination report (GS Form 11) to the department head for signature. 18. Deliver approved electronic copy of thesis to GS thesis office, submit receipt obtained to Graduate School, and pay graduation fees. Also, deliver an electronic copy of thesis to the CPB Graduate Program Coordinator in VPTH 101A for forwarding to the SVM library. NLT last working day of classes for the semester. Abbreviations Used:
GS - Graduate School GSC - CPB Graduate Studies Committee NLT - No Later Than POR - Plan of Research E-POS - Electronic Plan of Study
GRADUATE FACULTY APPOINTMENT REQUIREMENTS Department of Comparative Pathobiology
The graduate faculty appointment process assures that a new faculty member has the appropriate training necessary to mentor graduate students. This process is intended to benefit both the faculty member and graduate students by assuring the students are linked to major professors who can provide them with the guidance they are seeking. REGULAR FACULTY APPOINTMENT Both tenure track and clinical track faculty in the SVM are eligible for a regular graduate faculty appointment. Each new faculty member participates in a Graduate Faculty Mentor Workshop sponsored by the Purdue University Graduate School and offered periodically throughout the year. After successful completion of the workshop, each faculty member is assigned a graduate faculty identifier (e.g. C0001) for use on Graduate School documents. They are then eligible to serve on any committee in any department across the West Lafayette campus. If that member would like to be a major professor (chair) for a student from another department, all that is needed is the signature of the department head of the second department on this person's appointment to the student's committee. SPECIAL FACULTY APPOINTMENT Any individual who is an expert in a student's area of specialization, but not a faculty member, may receive a 5-year special faculty appointment in that student's department to serve on the student's graduate advisory committee. They may also serve on the committee of any other student in that department. However, if a student from another department asks the expert with a special faculty appointment to serve on their committee, the process starts all over again in that department. The CPB Graduate Program Coordinator submits an electronic request for all new regular faculty and special faculty appointments. An up-to-date CV should be sent to the CPB Graduate Program Coordinator electronically for use in completing the request. Responsibilities of the CPB Graduate Studies Committee
The Committee consists of five faculty members (to be elected by section - two from pathology, two from Microbiology and Immunology, and one from Epidemiology and Public Health), and one graduate student representative (to be elected by the CPB graduate students). A chairperson is elected by the Committee. Members serve for three year terms and may be re-elected by their section. Duties:
2. The Committee conducts an annual review of graduate student progress toward completion of the requirements for the MS and PhD degrees. These requirements are detailed in Section II of the CPB Graduate Procedures Manual, and include his/her academic standing, performance of teaching, service, research, and other responsibilities. On the basis of their review, the Committee, with approval of the department head, advises the major advisor whether or not the student's progress is satisfactory, and if not, what remedial steps need to be taken to ensure orderly progress toward the degree objective. A recommendation might include termination of a student's graduate program in the event of serious deficiencies or unethical conduct. 3. The Committee reviews and makes recommendations to the department head on the acceptability of the electronic plan of study and the accompanying preliminary research plan, as well as the subsequent detailed research plan. 4. The Committee advises the department head on the acceptability of MS Bypass requests on the basis of established criteria (CPB Procedures Manual, Section II, Item 16). 5. The Chairman and Committee assist the department head in the biennial review of the CPB Graduate Bulletin. 6. The Committee evaluates and ranks applications for the Andrews Fellowship and AES Fellowship, as well as other applications for the department head. SECTION
VIII. Graduate School Forms may be found at:
SECTION
IX. Graduate School Deadline Calendars may be found at:
SECTION
X. CPB/GSC Form 1 Graduate Student Progress Review -- Advisor input CPB/GSC Form 2 Graduate Student Progress Review -- GSC CPB/GSC Form 3 Certification of Graduate Student Financial Support CPB/GSC Form 4 Request for Appointment of Advisory Committee CPB/GSC Form 5 Application for Study Toward the Ph.D. Degree in CPB CPB/GSC Form 6 Annual Required Advisory Committee Report CPB/GSC Form 7 CPB Graduate Studies Committee Transmittal Sheet CPB E-POS/Plan of Research Approval Form |
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